Finance and Administration Assistant
The Rainforest Alliance is creating a more sustainable world by using social and market forces to protect nature and improve the lives of farmers and forest communities. To achieve our mission, we partner with diverse allies around the world to drive positive change across global supply chains and in many of our most critically important natural landscapes.
Our alliance spans 70 countries and includes farmers and forest communities, companies, governments, civil society, and millions of individuals. Together we work to protect forests and biodiversity, take action on climate, and promote the rights and improve the livelihoods of rural people.
As an international nonprofit organization with more than 30 years of experience in sustainability transformation, we understand that the social and economic well-being of rural communities is tightly connected to ecosystem health. This knowledge has shaped our rigorous programs to advance sustainable land-use and commodity production.
At the Rainforest Alliance we combat climate change, protect forests and biodiversity, promote human rights, and improve livelihoods. The enormity of the social and environmental challenges we are facing requires working together in a broad alliance. This is why we bring farmers, forest communities, companies, and consumers together to change the way the world produces, sources, and consumes.
To protect nature and improve lives it’s becoming increasingly urgent that we approach the way we use our land and produce food and other products in more sustainable ways. For this to succeed we need to fundamentally change the way that businesses operate and source, and the choices we all make as consumers.
Our growing global alliance aims to transform our relationship with our natural resources and each other, to create a better future for people and nature together.
The Rainforest Alliance encourages diversity and inclusion across the global organization. With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, ages, disability and any other protected group.
Rainforest Alliance seeks to engage a committed person as a Finance and Administration Assistant. The Assistant will work closely with the Finance & Administration Senior Associate and other staff members to provide financial, administrative and logistical support to the team.
The Rainforest Alliance’s Core Values are Impact, Change, Collaboration, Openness and Trust and as such they form the basis of the behaviours we demonstrate;
Support the reviewing of invoices, payments, vouches and receipts;
Support the approval and payment process of invoices and expenses;
Assist in payment of statutory deductions for RA staff;
Scan vouchers, contracts and other relevant documents;
Keep the archive (hard copy and digital) up to date;
Provide organizational and logistical support for workshops, events, meetings and trips;
Support the procurement processes;
Monitor and order office supplies and equipment;
Receive and direct visitors;
Support the maintenance and cleanliness of the office premises;
Support vehicles management;
Oversee logistics for country visits by other RA staff, donors, partners or any stakeholder;
Convene and organize group calls and external meetings, which includes setting agenda, capturing minutes, active participation and follow-up;
Welcome visitors, and manage couriers and deliveries;
Answer/route incoming calls and take/distribute messages;
Sort and distribute office incoming/outgoing mail;
Oversee and manage the conference room schedule;
Maintain information lists (i.e. telephone numbers, emergency cards, directory, etc.) and manage electronic and paper files;
Performs any other duties that may be assigned from time to time; and
Prepare packages and envelopes to send by couriers.
Bachelor’s degree in Finance or Accounting or Business Administration or their equivalent.
At least two-year work experience (including traineeship/internship) in Administration.
Excellent computer, communication, planning and organizational skills.
Ability to multitask and cope with changing priorities.
Ability to work independently and in a team.
Excellent personal communication skills.
Willingness to work to meet tight deadlines.
Verbal and written fluency in English.
Commensurate with experience.
Deadline: August 31, 2022
Only candidates authorized to work in Guatemala will be considered.
If you have any questions about the job vacancy, please contact the HR department: email@example.com